State Relations Coordinator

Join an organization where you can make a difference in the lives of students from across the nation and the world. At The Washington Center for Internships and Academic Seminars (TWC), we see a world where young people from all backgrounds have the opportunity to discover, develop and realize their full potential. TWC is the bridge between higher education and professional careers–leveraging all that Washington D.C. has to offer to provide dynamic, experiential learning opportunities to empower and motivate young people to become engaged global citizens.

Position Description

The State Relations Coordinator will serve the one-person state government affairs department in its fundraising efforts for The Washington Center. The Coordinator provides support for The Senior Vice President in all of his responsibilities. The Coordinator also works with approximately 10 lobbying firms that work for the State Relations Department.

The Washington Center’s (TWC) State Relations department works with 11 states (including Florida, Massachusetts, Pennsylvania, Ohio Maryland, and Arkansas) to secure appropriations from state governments, which provide funding for college students to intern in Washington D.C. The department also pursues appropriations from approximately 10 additional states and U.S. territories (currently including New York, North Carolina, Arizona, New Mexico, and New Jersey).

Essential Functions

  • Administrative Support
    • Provide administrative support and strategic advice to the Senior Vice President, including but not limited to: scheduling meetings with elected officials/staff members in states, making travel arrangements for the Senior Vice President, process expense reports, maintain workflow when Senior Vice President is away at conferences or on travel.
    • Provide support to team of outsourced state lobbyists including but not limited to: processing billing invoices, responding to email correspondence.
  • Writing
    • Research budget conditions and legislative issues in various states to get relevant information for proposals.
    • Draft various proposals and fact sheets for state appropriations from state legislatures; work with Marketing and Communications to ensure proposals follow branding guidelines.
    • Draft for review letters and emails to legislators and Governors and other officials regarding appropriation and/or fundraising efforts.
  • Event Planning
    • Oversee the planning of a political reception in Boston or Columbus to include event logistics, correspondence with attendees and speakers, cross-departmental work with Marketing and Communications and the Office of the President.
  • State Supervision
    • Jointly supervise - with the Senior Vice President - a temporary staff worker for three months from late January to late April, especially concerning the annual event (in either Boston or Columbus).
  • Data Management
    • Uses Salesforce to gather internal data relating to student enrollment, use of state funds, and TWC’s university partnerships.
  • Student Recruitment
    • Conduct recruitment visits to 2-4 affiliated campuses each semester, which includes making travel arrangements, communicating with contacts and liaisons to plan a productive schedule, and introducing the programs TWC offers to faculty, staff, administrators, and prospective students.

Education and Experience

  • Required Education and Experience:
    • College graduate with 0-1 years of work experience and interests in state government affairs, government fundraising, nonprofit work or higher education.
    • Coursework in political science and administration, political communication, or related.
    • Demonstrated interest in legislative affairs particularly at the state level. Self-starter with ability to work independently.
  • Preferred Education/Qualifications and Experience:
    • Familiarity with Salesforce a plus (training provided otherwise).
  • Knowledge, Skills, and Abilities
    These are critical to the successful performance of the job and may be representative but not all inclusive of those commonly associated with the position:
    • Experience in or knowledge of state legislative and budget processes demonstrated through coursework, internships, volunteer or campaign work.
    • Strong written and verbal communication skills.
    • High level of decorum in working with elected officials/staff members and other outside stakeholders.
    • Sensitivity to the value of relationships in fundraising; ability to build and maintain relationships with various individuals, including elected officials and their staff members, university administrators, and TWC alumni.
    • Proficiency in MS Office with strong knowledge of Microsoft Excel and Word.
  • Competencies
    Required to perform the job successfully:
    • Oral Communication
    • Written Communication
    • Interpersonal Skills
    • Service Orientation
    • Teamwork
    • Initiative

Supervisory Responsibilities

This position supervises a temporary staff member for a few months during the year.

Equipment Used to Perform the Job

Which may be representative but not all inclusive of those commonly associated with this position:

  • Standard office equipment including a facsimile machine, photocopier, and telephone system.
  • Personal Computer, job-related software and printer.

Physical Abilities

These are commonly associated with the performance of the functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform described essential functions of this job. These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of this job.

The employee may frequently lift and/or move up to 25lbs. Specific vision abilities required by this job include close vision, distance vision, precise hand-eye coordination, and the ability to identify and distinguish colors.  While performing the duties of this job, the employee is regularly required to sit, use repetitive wrist, hand, and/or finger movement, reach with hands and arms and talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to stoop, kneel, crouch and crawl.

Application Instructions

To apply to this position, please do so via our online application form.

This job description no way states or implies that these are the only duties preformed by the employee occupying this position. Employees may be required to follow instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job functions described herein may be subjected to possible modification in accordance with applicable state and federal laws.