Special Assistant to the President

Salary Range: $56,200.00 To $65,000.00, Annually

The Special Assistant to the President is responsible for executive level support for the President. The person in this role will also serve as the critical liaison to the Board of Trustees and senior staff leadership. The Special Assistant will coordinate and manage the President’s schedule and correspondences, coordinating the President’s external and internal engagements. 

The position requires the ability to interact with staff (at all levels) in a fast-paced, majority remote environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality crucial to this role. Expert level written and verbal communication skills, strong judgment and attention to detail are equally important. Occasional evening and weekend hours are expected in this role.

The Washington Center is a majority remote organization: for most employees, employment with TWC will not be contingent on physical presence in an office space. The Washington Center does have some physical space in Washington, D.C. and the individual in this role will be expected to work in-person as and when the need arises.

Essential Functions

Management of the Office of the President

  • Manage and coordinate the calendar of TWC’s President. Help strategically prioritize the President’s calendar based on an understanding about what is critical and/or urgent across various internal and external priorities. 
  • Manage scheduling, travel and expenses, as well as the budget for the President’s office.
  • As the President develops TWC’s thought leadership voice, manage and create a strong online presence for the President through draft public presentations/speaking engagements and/or writings as directed, and through Twitter, blogs, LinkedIn etc. 
  • Serve as the "Ambassador" for the President, coordinating communications with internal and external stakeholders, as directed.
  • Draft and send correspondence on behalf of the President, ensuring a high level of accuracy. 
  • Coordinate the President’s external engagements in conjunction with appropriate staff. 
  • Support the senior staff to successfully execute initiatives requiring the President’s time. 
  • Exhibit strong project management skills and an ability to be agile in priorities.
  • Handle sensitive issues that require confidentiality.

Board Management & Engagement

    • Serve as the liaison between the Board of Trustees and the President, ensuring regular communication/documentation is coordinated in an accurate and timely manner and that Board members have the information they need to effectively represent the mission.
    • Proactively identify key opportunities for the President for engagement with the Board of Trustees.
    • Serve as secretary and administrative support to the Board; coordinate and arrange Board and committee meetings including notification of meetings, materials and minutes; coordinate the preparation of agendas in coordination with the President; distribute meeting materials in advance.
    • Coordinate Trustee engagement with TWC team. 

    Required Education and Experience

    An equivalent combination of education, training, and experience will be considered:

    • Bachelor’s Degree required.
    • A minimum of 4 years of work experience in a fast-paced organization.
    • Must have high level of expertise in Microsoft Office including Outlook, Word, Excel, & PowerPoint. 
    • Must be tech savvy with a willingness to learn.

    Preferred Education/Qualifications and Experience

    • Prior experience supporting an executive preferred, particularly in a remote environment.
    • Experience with Office 365 a plus as TWC’s systems are cloud-based.
    • Knowledge and enthusiasm for TWC’s mission preferred.
    • Familiarity/experience with non-profit organizations helpful.
    • Experience with planning and/or coordinating events or meetings preferred.
    • Real-world experience with ghostwriting and exhibited strong communications skills highly preferred.

    Knowledge, Skills and Abilities

    • Superior organizational and project management skills with strong attention to detail, ability to manage many moving parts, and excellent follow-through
    • Expert-level writing skills with the underlying ability to understand and resonate the President’s tone
    • Customer-service orientation toward external and internal partners alike and a demonstrated level of confident and focused written and verbal communication skills, conveying credibility and authenticity
    • Ability to manage multiple projects/tasks at once without losing sight of priorities and seeing them to fruition
    • Solution-oriented mentality with the ability to handle ambiguous and changing situations
    • Collaborative, with strong relationship building skills and the executive presence to manage important relationships
    • High degree of flexibility with an ability to work in an innovative, fast-paced environment and readily embrace change
    • Ability to work independently and work well under pressure
    • Ability to maintain the highest level of confidentiality

    Competencies Required to Perform the Job Successfully

    • Leads/develops/empowers people, develops relationships, inspires trust
    • Communication/Interpersonal Skills
    • Customer Satisfaction
    • Teamwork/Collaboration
    • Initiative
    • Self-Awareness

    Supervisory Responsibility

    • This position has no supervisory responsibilities.

    The Washington Center’s Values

    Values which guide our mission work in every regard – internally and externally:

    • Equity & Inclusion
    • Learning
    • Connection & Collaboration
    • Integrity
    • Impact

    Equipment Used to Perform the Job 

    May be representative but not all inclusive of those commonly associated with this position:

    • Cloud-based technologies
    • Standard office equipment including a computer, printer and job-related software  

    Physical Abilities 

    Commonly associated with the performance of the functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform described essential functions of this job. These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of this job: 

    • Specific vision abilities required for this job include close vision to work on a computer.
    • While performing the duties of this job, the employee is regularly required to sit, use repetitive wrist, hand, and/or finger movement, reach with hands and arms and talk or hear.

    Application Instructions

    To apply to this position, please do so via our online application form

    This job description no way states or implies that these are the only duties performed by the employee occupying this position.  Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.

    Certain job functions described herein may be subjected to possible modification in accordance with applicable state and federal laws. 

    The Washington Center is an Equal Opportunity Employer. It is the policy of The Washington Center to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity or age limitations will be adhered to by the organization where appropriate.

    The Washington Center stands in solidarity with all marginalized communities. We believe communities are strengthened by the inclusion of and equity for all people. Racism, hate, and violence have no place in our society, and we condemn all such acts. We are committed to becoming an anti-racist and anti-hate organization.

    We commit to continuously striving for diversity, equity and inclusion through ongoing education and self-awareness. At The Washington Center, each person brings unique and varied experiences which inform our thoughts, actions, and decision-making processes. Our mission is to create an inclusive, safe environment for our staff and our students, where everyone’s differences are celebrated, every perspective is valued, and everyone feels safe to bring forth their authentic selves.