Salary Range: $48,200.00 To 60,300.00, Annually
The senior accounting coordinator position supports the Finance Department by performing all duties related to Accounts Payable and vendor relations in addition to reconciliations, assisting with audit preparation, and administrative tasks. A general knowledge of accounting is required to ensure the books and records of the organization are kept properly to ensure clean audits.
TWC is a majority remote organization: for most employees, employment with TWC will not be contingent on physical presence in an office space. However, TWC does have some physical space in Washington, D.C., and the individual in this role will be expected to work in Washington DC as required.
Key Job Functions
Accounts Payables
- Responsible for processing accounts payable vendor invoices, accruals, 1099s, and vendor relations.
- Oversight of Accounts Payable system (currently BILL) ensuring sync to general ledger and program management as required.
- Responsible for managing the processing of invoices through Bill.com, as well as payment for certain vendors outside of Bill.com. Ensuring invoices have proper approvals, backup, and accurate coding in accordance with TWC policies.
- Responsible for accurately recording accounts payable transactions into the General Ledger throughout the month.
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Reconcile the monthly credit card bill to ensure accurate reporting of expenses. Review credit card transactions no less than bi-weekly to ensure expenditures are reasonable and minimize the risk of undetected fraudulent activity. Coordinate with credit cardholders to ensure proper approvals, backup, and accurate coding of costs incurred.
- Review and process expense reports and requests for advances in accordance with TWC expense policies and budget.
- Manage the company Amazon account, and process staff Amazon order requests once it has been approved by the correct personnel.
- Managing AP mailbox and answering all internal and external inquiries from staff and vendors. Primary point of contact for resolving any discrepancies.
- Responsible for 1099 processing and maintenance and ensuring that The Washington Center follows all federal and state regulations with 1099s, sales tax exemptions certificates and W-9s
- Assist with vendor reporting requirements for SBA.
Other Duties
- Reconcile certain general ledger accounts in accordance with predetermined standards on a monthly basis. Includes recording appropriate journal entries for assigned accounts. Accounts include, but not limited to, prepaids, travel advances, accounts payable, accrued expenses, and petty cash.
- Create budget vs. actual reports and forward reports to key management staff. Take the necessary steps to adjust any discrepancies.
- Assist with preparation of prepared by client schedules for annual audit.
- Assist with compliance on reporting for D.C. Government and other various entities.
- Provide training to new staff on finance policies and procedures.
- Assist with annual budget process as needed.
- Manage the documents stored at storage facility and provide a list of destroy items based on retention schedule.
- Develop and oversee contract management system to track contact due dates and term. Service as TWC resource for timely consideration of contracts and vendor notice.
Required Education and Experience
An equivalent combination of education, training, and experience will be considered:
- Associate degree or equivalent in a related field required.
- 2 years accounting experience with proficiency in spreadsheets and formulas.
Preferred Education/Qualifications and Experience
- Bachelor’s degree in accounting.
- Experience with Sage Intacct and Bill.com highly preferred.
Knowledge, Skills and Abilities
- Ability to effectively prioritize time and meet deadlines.
- Highly reliable with strong organizational skills to manage a large number of documents and information.
- Ability to maintain confidentiality.
- A sense of urgency with an ability to multitask and ability to meet multiple deadlines.
- Excellent attention to detail.
- Excellent interpersonal skills and ability to efficiently interact with both internal and external contacts.
- Excellent customer service skills.
- Commitment to technical excellence, deadlines, and utilizing best practices to accomplish outcomes.
Supervisory Responsibility
This position has no supervisory responsibilities.
Competencies Required to Perform the Job Successfully
- Communication/Interpersonal Skills
- Teamwork/Collaboration
- Initiative
- Self-Awareness
The Washington Center’s Values
Values which guide our mission work in every regard – internally and externally:
- Equity & Inclusion
- Learning
- Connection & Collaboration
- Integrity
- Impact
Equipment Used to Perform the Job
May be representative but not all inclusive of those commonly associated with this position:
- Cloud-based technologies
- Standard office equipment including a computer
- Job-related software and printer
We Take Care of Our People
Our Mission is to create flexible, immersive pathways to enhance the pipeline of diverse talent and build more equitable, inclusive workplaces and communities. Whether you’re looking to launch a new career or grow an existing one, TWC is the type of organization where you can balance rewarding work with a great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do to better the lives of students.
We strive to have parity of benefits across the organization and, while regulations differ from place to place, we believe taking care of our people is the right thing to do.
- Competitive pay based on your experience
- Health coverage for you and your family in all locations
- Ability to work in a remote or hybrid environment
- Generous number of vacation days each year with company closure that last week of the year between Christmas and New Year
- Half Friday’s day restoration and development
- One day per year use toward volunteer projects you love
- Embracing parenthood with a max of 15 extra days of parental leave
- Recognize all Federal Holidays
Physical Abilities
Commonly associated with the performance of the functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform described essential functions of this job. These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of this job:
- Specific vision abilities required for this job include close vision to work on a computer.
- While performing the duties of this job, the employee is regularly required to sit, use repetitive wrist, hand, and/or finger movement, reach with hands and arms and talk or hear.
- The employee may be required to stand and walk.
Application Instructions
To apply to this position, please do so via our online application form.
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This job description no way states or implies that these are the only duties performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.
Certain job functions described herein may be subjected to possible modification in accordance with applicable state and federal laws.
The Washington Center is an Equal Opportunity Employer. It is the policy of The Washington Center to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity or age limitations will be adhered to by the organization where appropriate.
The Washington Center stands in solidarity with all marginalized communities. We believe communities are strengthened by the inclusion of and equity for all people. Racism, hate, and violence have no place in our society, and we condemn all such acts. We are committed to becoming an anti-racist and anti-hate organization.
We commit to continuously striving for diversity, equity and inclusion through ongoing education and self-awareness. At The Washington Center, each person brings unique and varied experiences which inform our thoughts, actions, and decision-making processes. Our mission is to create an inclusive, safe environment for our staff and our students, where everyone’s differences are celebrated, every perspective is valued, and everyone feels safe to bring forth their authentic selves.