Seminar and Short-Term Policies

Updated February 15, 2023 


  • All admitted students are governed by the Student Code of Conduct.  
  • All admitted students agree to comply with the COVID-19 Vaccination Policy.
  • You must be at least 18 years of age at the start of the program.  
  • The Washington Center (TWC) makes admissions decisions based on the strength of your application (including essays and other supporting documents), the approval of your home institution (if applicable) and a review of your interests and goals for the experience.  
  • You must fully participate in all aspects of your chosen program. 
  • Your application form, plus the supporting documents you provide, become the property of The Washington Center and may be shown to potential employer partners. The materials will not be returned to you or transferred to other institutions or potential employers.  

Academic Credit 

  • TWC’s academic seminars and other short-term programs are robust experiences that may qualify for academic credit at your college or university. However, TWC does not grant credit directly. If you would like to earn academic credit for your experience, you are responsible for making arrangements with your institution.  

Billing and Payment  

  • The cost of participation for your program is available on the program page. 
  • If you are participating independently, or your institution has instructed TWC to invoice you directly, TWC will send your invoice to your primary email address. Invoices are sent after the Regular Deadline for each term and are payable within 30 days.    
  • If you have an outstanding balance, you may not check in to TWC housing or begin your experience, unless prior arrangements have been made.  
  • If you are dismissed from TWC’s program, you will not receive a refund and any unpaid fees will remain due and payable to The Washington Center.  
  • If any part of your financial assistance requires you to live in TWC-provided housing and you leave or are removed from your housing for any reason, you may be required to re-pay those funds.  

Refunds and Cancellation  

If your plans change and you wish to withdraw your application, you must send an email to notifying The Washington Center of your decision. TWC will confirm your withdrawal via email once it has been processed. You should also notify your home institution, particularly if they were funding your experience or planning to award you academic credit.

Please review the following policies: 

  • If you withdraw 30 (or more) calendar days before the start of the seminar, you are not responsible for any costs and will receive a full refund if you previously paid TWC.
  • If you withdraw fewer than 30 calendar days before the start of the seminar, you are responsible for the entire seminar fee. If your home institution was planning to fund your experience, you should speak to them to determine whether your spot can be filled by another student. In either case, you may appeal charges if your decision to withdraw is the result of a documented personal or family emergency. Appeals are only granted in unique circumstances and must be sent in writing to

Housing and Community Life  

When you move into TWC-provided housing, you agree to abide by the policies in the Housing Reservation Contract, Student Code of Conduct,COVID-19 Addendum and the following terms and conditions:  

  • You are required to have medical and dental insurance and provide proof of insurance upon request; you are responsible for any medical costs you may incur while enrolled with TWC.  
  • The Washington Center is not responsible for any loss, theft or damage to your personal property and recommends that you insure your valuables.   
  • If you intend to reside in TWC-provided housing, you will be required to remit a $300 housing security deposit at the time that you submit your Community Profile, even if you owe no other fees to TWC. The deposit will be refunded after accounting for any damages to your unit and you can expect to receive a refund no later than 45 days after your designated check-out date.