Intern Policies

The Intern Policies on this page are specific to our in-person programs. If you are participating in a virtual internship program, view the adapted policies here

Admissions Policy

  • The review process is comprehensive with admissions decisions based on the strength of each student's application (including the essays, letters of recommendation and other supporting documents) and a determination of whether an appropriate internship can be secured for the applicant.
  • Unless notified of a student's intention to withdraw from our program (or decline admission), The Washington Center assumes that all accepted students plan to participate in our program.

Payment Policy

The Washington Center requires that all invoices be paid in full by the due date noted on the invoice.

  • Students with an outstanding balance may not check-in to TWC housing or begin their remote internship unless prior alternative arrangements have been made with The Washington Center`s finance office. Email info@twc.edu with questions.
  • TWC will not release grades for any student with an outstanding balance.
  • Students dismissed from the internship program after due process procedures have been followed receive no refund  and any fees still outstanding are due and payable to The Washington Center.

Billing Procedures

Depending on the specific arrangements, which vary by institution, an invoice will be sent, after the regular deadline, to the student and/or the institution. If the student is responsible directly, the invoice will be sent to the primary email address listed on the application. Full payment is expected within 30 days or by the check-in date (for in-person participants)/program start (for virtual participants) - whichever comes first.

Notes:

  • For all billing-related issues, invoices will be delivered to participants with a timeline for payment. Students who fail to meet the terms of the invoice or sign a promissory note will receive a written warning of possible expulsion. The standing of students who fail to satisfy outstanding balances will be determined by the CFO and the Vice President of Student Affairs.

For questions about billing procedures, please email the Finance Department at finance@twc.edu.

Earning Academic Credit Policy (not applicable for Global Competencies)

The Washington Center's Academic Internship Program is a rigorous experience and if you are an undergraduate student, you will be required to earn credit for your participation. This credit would be awarded directly by your home institution, not by TWC. Colleges and universities that are affiliated with TWC have already agreed to award credit for this virtual program; students should speak with their campus liaison about the applicable policies and procedures.

Students from unaffiliated institutions are also welcome to participate in our programs. You will simply need to secure a campus sponsor who can verify that you will receive credit for your work.

Recent Graduates and Graduate Students

If you recently graduated with an undergraduate degree, you may be able to participate in the program without earning academic credit. If you are a graduate student or law student and are able to earn credit through your university, you may also apply for our program.

Grades & Evaluations Policy

Three evaluations containing recommended grades will be sent to your designated liaison or campus sponsor. First, there is the Internship Site Supervisor Final Evaluation, which is based on performance at the internship. Next, the Course Instructor Final Evaluation is based on performance in the evening course. And finally, the Career Advisor Final Evaluation is based on attendance and participation in Career Readiness Programming, as well as performance on ePortfolio assignments.

Refund and Cancellation Policies

The Washington Center staff does extensive work on students’ behalf prior to the official start of the program. This necessitates a commitment to The Washington Center’s refund and cancellation policies.

Please note:

  • The initial application fee or deposit is not refundable.
  • All interns are governed by the Student Code of Conduct.
  • Students dismissed from a TWC program after due process procedures have been followed receive no refund for the program or housing fee and any fees still outstanding are due and payable to The Washington Center.
  • All requests for refunds must be submitted in writing. Requests should be submitted to Enrollment Services at enrollment@twc.edu.

Program Fee Refund and Cancellation Policy

The Washington Center grants refunds and/or will assess a charge for program fees under certain circumstances as described below. These policies apply to in-person and remote experiences.

  • 100% of the program fee paid will be refunded as long as the student has not accepted an internship offer.
  • 50% of the program fee will be refunded if paid or 50% of the program fee is due to TWC if a student accepts an internship facilitated by TWC but withdraws prior to the start of the program. An offer is considered as having been accepted regardless of the internship being contingent on passing a background check.
  • 100% of the virtual program fee is due to TWC if a student accepts an internship facilitated by TWC and notifies TWC of their intention to withdraw on the check-in date or after the start of the program. An offer is considered as having been accepted regardless of the internship being contingent on passing a background check.
  • Once an internship begins, there will be no program fee refunds. If a participant’s internship is unsatisfactory, as determined by the director of internship site relations and director of academic internship programs, or if the internship ends for any reason other than behavioral issues from the intern, TWC will begin a search for a new internship. If, after 5 business days, TWC is unable to find a replacement internship, the participant will be permitted to complete the online course and professional development programming, without an internship, with approval from their liaison or sponsor. If a student chooses to drop the program, there will be no refund and the student will be documented as a drop post-program. To appeal, email enrollment@twc.edu. If the internship portion of the program is terminated early due to events outside of the control of The Washington Center, efforts will be made to move the internship online. If that is not a viable option, the internship portion of the program will end and no refunds will be processed.

Housing Fee Refund and Cancellation Policy

Students planning to live in Washington Center housing will be required to submit a housing contract and pay a $300 security deposit. Once the contract has been submitted:

  • A full refund of all housing fees paid including the $300 deposit will be refunded if notice of cancellation is received more than six weeks prior to check in.
  • The $300 deposit will be forfeited if notification of cancellation is received within six weeks of check in, but prior to the check-in date.
  • All housing fees are due and the $300 deposit will not be refunded if notification of cancellation is received on or after the check-in date.
  • TWC's standing policy is that housing refunds are not provided after students have checked into TWC facilities. However, in the  event of early closure of the residential facilities due to events outside of The Washington Center’s control, TWC will adhere to the following amended refund policies: 
    • TWC is prepared to refund up to 25% of each resident's housing payment* to TWC in the event of an early fall 2020 closing due to public health concerns.  If a resident decides to leave Washington, D.C. for other reasons, refunds would only be considered on appeal.
    • TWC will revisit amended refund policies for students who plan to participate in 2021 at a later date. 

Note: Students removed to housing due to behavioral issues are entitled to no refunds. 

* Each student's housing payment is the amount they paid to TWC for housing, after accounting for any scholarships received from TWC. Please note: TWC's scholarship awards are always applied to a student's housing balance first.

Community Life Terms and Conditions

Students living in Washington Center provided housing must abide by the policies in the Housing Reservation Contract, Student Code of Conduct and the following terms and conditions.

  • All students are required to have health (medical and dental) insurance and provide proof of insurance upon request.
  • The Washington Center is not responsible for any loss, theft or damage to your personal property and recommends that you insure your valuables. You may check to see if you are covered under your parents’ or guardians’ homeowners insurance. If not, we recommend that you purchase renters’ insurance.
  • The Washington Center does not permit pets on the premises, except for service animals (for which appropriate documentation has been furnished and accepted).
  • Smoking is NOT permitted in any of The Washington Center facilities or housing units.
  • The Washington Center reserves the right to change student accommodations at any time. To consolidate vacant spaces, students may be required to relocate to another apartment or housing facility.
  • The Washington Center reserves the right to remove any student or guest from our housing facilities; students whose conduct is considered disruptive, harmful or potentially harmful to others or themselves, may be removed from the program immediately.
  • Some financial assistance awards provided by The Washington Center require recipients to reside in The Washington Center housing facilities (government scholarships excluded), as these awards are applied to your housing fee. These monies may not be used toward your program fee.
  • If a student's financial assistance requires that he/she live in Washington Center housing, removal from said housing will result in a loss of financial assistance and the appropriate amount will be added to the student's bill.
  • Each intern, regardless of scholarship, interested in living in TWC residential facilities, is required to provide the $300 housing security deposit at the time that they submit their Community Profile. The deposit will be refunded less any damages once all living spaces have been inspected at the conclusion of the term. Residents can expect to receive a refund no later than 45 days after their designated check-out date.

Internship Policy

The application form, plus the supporting documents provided, become the property of The Washington Center and will be shown to potential internship supervisors. The materials will not be returned or transferred to other institutions or potential employers.

  • Students must be at least 18 years of age at the start of the program.
  • All students must fully participate in all aspects of the program: the internship, career readiness programming, and the evening course (not required for Global Competencies participants).
  • The program fee will be payable to The Washington Center by the due date that will be noted on the invoice. The Washington Center reserves the right to assess a finance charge on overdue accounts.
  • TWC will not release grades for any student with an outstanding balance.
  • All students must abide by the Student Code of Conduct.

Financial Assistance Policy

  • Financial assistance includes, but is not limited to, any amounts provided by the internship placement directly to the student or to The Washington Center.
  • In order to remain eligible for assistance you must successfully complete The Washington Center program (all work must average a grade of C or higher). If you fail to meet this requirement, you may be required to return your financial assistance to The Washington Center.
  • If placement-provided assistance covers the full cost of a student's program participation and provides a weekly stipend, the student will not be eligible for additional scholarships or state scholarships from The Washington Center.

Background Check Policy

A student may accept an  internship offer that is contingent on passing a background check. If the student subsequently fails the background check, The Washington Center will work to identify new opportunities as quickly as possible, but this process will take time and the options will likely be limited. The student may need to be flexible regarding the type of internship they will consider. If the student instead withdraws from the program, they will be assessed fees in accordance with the refund and cancellation policies based on the original offer that was accepted.

Release of Liability

Upon acceptance into The Washington Center, students agree in exchange for the right to participate in TWC programs that they release The Washington Center, it’s employees, partners, agents, and facility providers from liability (including claims based upon negligence) for any and all injuries or damage to any personal property. Participants agree to be fully responsible for any and all such damages or injuries which may result directly or indirectly from any negligent acts or activities associated with The Washington Center. However, participants understand that they are not releasing The Washington Center from gross negligence, reckless conduct, or intentional tortious conduct. To the extent this release conflicts with state/provincial law governing releases, this release is to be given the fullest force and effect permitted under state/provincial law. Should any part of this contract be found invalid or not enforceable by a court of law, then the remaining portion(s) shall continue to be valid and in force. 

Indemnification

Participants agree to defend, indemnify, and hold The Washington Center, its officers, directors, employees, and agents, harmless from and against any claims, liabilities, damages, losses, and expenses, including, without limitation, reasonable attorneys' fees and costs, arising out of or in any way connected with their participation in a TWC program.

Arbitration Agreement

Participants agree that any dispute arising out of or relating to this Agreement, their participation at The Washington Center, or otherwise arising between the parties, including, without limitation, any students statutorily created or protected rights, as permitted by applicable state/provincial or federal laws, may be settled by arbitration in the state/province and county in which the program is held, in accordance with the Commercial Rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrator(s) may be entered in any court of competent jurisdiction. The prevailing party in the arbitration shall be entitled to recover expenses including costs and reasonable attorney's fees associated therewith. Should any part of this contract be found invalid or not enforceable by a court of law, then the remaining portion shall continue to be valid and in force. Participants acknowledge that they understand the terms of this ARBITRATION AGREEMENT, and agree to comply with all of its terms and provisions.

Confirmation of Policies

All students certify that their application and that the information contained in it (including the resume and other supporting documents) is accurate. Misrepresentation of information contained in the application and supporting documents may result in denial of acceptance, revocation of acceptance, or removal from the program. Information is subject to verification.